Forms
Information about the New Digital Forms of the HR Department
Since June 3, 2025, the forms for Teaching Staff have been replaced by 100% digital forms, now available on Connect, where the entire process—from submission to completion—takes place.
For more information (regarding authorization workflows, platform notifications, form-filling examples, among others), we provide:
- Video about the digitalization process of the forms.
- Support document for the webinar “Digital Forms of the HR Department” , held on June 3, 2025.
- Support document for the in-person session “Digital Forms of the HR Department”‘, held on June 5, 2025.
- Support document for the presentation of the HR Department digital forms for authorizers (PPTX, 7MB)
Information
Late submission of absence justifications, vacation requests, and service exemptions has put timely salary processing at risk. Please make every effort to submit justifications as soon as possible, preferably in the days immediately following the absence.
The distribution of these forms is intended solely to guide and assist with the requested procedures. Their use is not mandatory and should be adapted whenever necessary.
A – Attendance, Vacation, Absences, and Leave
- A1 – Vacation Request (DOCX, 47KB) – v5.3 Updated on 09.04.2024
- A8 – Absence Justification (DOCX, 46KB) – v0 Updated on 01.06.2015
DP – Personal Data
- DP1 – Personal Data Form (DOCX, 51KB) – v5 Updated on 20.01.2022
- DP4 – Identification Sheet (DOCX, 40KB) – v1.0 Updated on 23.02.2018
PS – Social Protection
- PS2 – Annual Income Declaration for Family Allowance Purposes (DOCX, 59KB) – v5 Updated on 29.08.2022
- Authorization Form for Access to Social Security Income and Benefits Records – ADSE Document
- Employee Registration/Integration Form – Social Security Document
- Application for Survivor’s Pension, Funeral Expense Reimbursement, and Death Grant – GGA Application
- Application for Funeral Grant – Social Security Application
- Application for Funeral Grant – CGA Application
Collaboration with Retired and Emeritus Teaching and Research Staff
- R5 – Proposal for a Collaboration Agreement under the Regulation on the Activity of Retired and Emeritus Professors and Researchers at IST (DOCX, 48KB) – v3 Updated on 05.01.2024
- Flowchart – Collaboration Agreement Process for Retired and Emeritus Professors and Researchers at IST (PDF, 415KB) – Updated on 01.10.2018
- Agreement Template (PDF, 323KB)
- Order No. 6303/2018, dated June 28 (PDF, 243KB) – Regulation on the Activity of Retired Professors and Researchers at Instituto Superior Técnico
Workplace Accident
- Report and Classification of Workplace Accident (DOC, 94KB) – Updated on 29.05.2019
- Medical Follow-up Report (DOC, 180KB)
Important Information
- If, in seeking treatment for damages resulting from a workplace accident, the employee chooses to use private healthcare services, reimbursement will only be made up to the amount the service would have cost under the National Health Service (SNS).
- Expense documents must be issued in the name and tax identification number (NIF) of the employee in order to be eligible for reimbursement. The original documents must be submitted to the HR Department’s Customer Service, together with the corresponding medical prescriptions justifying the treatment.
- Expenses resulting from workplace accidents or occupational illnesses are not covered by ADSE. As such, IST cannot receive or reimburse these costs.
In the event of a workplace accident involving employees with a contractual link to IST, please go to:
| IST – Alameda | IST – Oeiras | IST – Loures |
| São José Hospital | São Francisco Xavier Hospital | Beatriz Ângelo Hospital |
| Amadora/Sintra Hospital | Santa Maria Hospital |
Click here for more information on workplace accidents.